Distance Learning Resource | Google Meet

Google Meet is a built-in tool that you can use to set up individual, small group, or class virtual meetings. It also allows you to record the meeting directly to your Google Drive.

The video below covers all of those options with examples.

Google Meet | Setup

For individual meet-ups or small groups, from your Google Drive simply click the Apps grid > Meet.

Click Start a Meeting, give it a label, and then either copy/paste the link to folks to join or invite with the Add People option.

NOTE: If your camera/microphone is not working, click the microphone icon in the top-right and be sure it's Allowed. Additionally, each Meet has a dial-in phone number so you can use a phone to connect to the audio if easier.

Google Meet | Classroom/Open Hours

To pre-set up a meeting for a virtual classroom setting or to manage open hours, first start in your Google Calendar from the Apps grid > Calendar.

Create a meeting with a day/time range. Click "Add Rooms, Location, or Conferencing" and then "Add Conferencing" to generate a Google Meet URL.

Use the "Add Guests" feature and type in the name of a Google Classroom to auto-find your classes and attach to the event.

You can then copy/paste the URL into your Classroom Stream for easy access.

Google Meet | Live Stream

If you need to expand beyond a classroom group and do not need the interaction that comes with a standard Meet, you can enable a Live Stream to broadcast to a wider audience.

From your calendar event (see above steps for Classroom/Open Hours), edit the event with the pencil icon. Click the down arrow next to your Google Meet information and choose "Add Live Stream". This will generate a separate URL for the Live Stream. Copy/Paste the extra URL and share how you see fit!

To start the Live Stream, join and start the meeting, and you'll see a notification to Start Live Streaming.

Google Meet | Record a Meeting

You can use the Recording feature in Google Meet to either capture a live meeting for future sharing, or even set up a meeting for yourself to just record a quick video or screen share and use for Flipped Classroom options.

After you join a meeting, click the triple dots (bottom-right) and choose "Record Meeting". You will see a confirmation in the top-left of the screen when the recording is active.

When finished, you can either re-visit the triple dots > "Stop Recording" or leave the meeting. The recorded video will automatically be saved into your Google Drive into a "Meet Recordings" folder.

This file can then be added to Classroom or shared as you see fit!

Screenshot Guide:

Google Meet | Best Practices for Starting and Ending a Session

Google Meet | Managing Google Meets with Students

A new feature now available in Google Meet is the ability for a teacher to create a custom meeting code and share it with the students. As long as the teacher is the first one in and the last to leave, students will not be allowed to enter the Meet unless the teacher is present. It will also prevent students from rejoining an unattended Google Meet after it has been ended.

Watch the video for a full overview, or check out the Screenshot Guide for a visual step-by-step.

Basic workflow is as follows:

  1. Create a Unique Meeting Code
  2. Share the Meeting Code with Students
  3. Join the Meeting First
  4. Leave the Meeting Last
  5. Leave the “Rejoin” Screen

Google Meet | Best Practices

  • Encourage participants to mute their microphone when not speaking, as this prevents feedback/echo (LEARN MORE)
  • As a teacher hosting a session, be sure to leave the session last as this will prevent students from re-joining a session unsupervised (Feature coming soon - LEARN MORE)
  • As a meeting organizer, you have the ability to both mute and/or remove participants (LEARN MORE)

ADDITIONAL RESOURCES

Google has set up additional relevant videos and guides related to Meets and Distance Learning in their TEACHER CENTER.