PHASE 1 - ESSENTIAL TECHNOLOGY

Foundational technology skills to function in your job, ranging from managing email and using the copiers, to the student information system (SchoolBrains) and computing basics (Google Drive, word processing, spreadsheets, etc.).

Essential for all HPS staff members.

SKILLS

I can use technology to function in my day-to-day job-related tasks.

I know how to choose which technology tool(s) will best serve the task at hand.

I am aware of and access the available Technology Support resources.

COMMUNICATING WITH/ MANAGING EMAIL

Composing (To, CC, BCC)
Responding (Reply, Reply All, Forwarding)
Setting Preferences (Signature, Theme, Away Messages)
Managing Attachments
Organizing with Mailboxes
Searching and Filtering

FILE ORGANIZATION MANAGEMENT STRATEGIES

Explain and practice your file management strategy
Creating folders and moving items into folders
Use a helpful file-naming strategy for your individual documents
Use search effectively
Save files directly into folders
Create and use shortcuts for quick access

PRINTER/ COPIER BASICS

Print to FollowMe
Login to printer/copiers
Pick up your print job
Copy documents from loose papers or books
Scan documents to your email
Scan documents to your Google Drive

BASIC WORD PROCESSING, SPREADSHEETS, AND PRESENTATIONS

Describe the differences and advantages between Word Processors, Spreadsheets, and Presentation programs
Choose the right program for your task
Create, Save, and Retrieve a document
Adjust formatting with Styles/Presets
Adjust formatting manually
Work with Copy/Cut/Paste
Sharing your document(s) with colleagues
Printing considerations

CONNECTING TO A PROJECTOR

Understand the signal flow from your device to a projector
Identify the components necessary to project your device to an external screen
Modify settings to either Mirror or Extend the display, and know the advantages of either option
Audio playback considerations

SCHOOLBRAINS ESSENTIALS

Teacher Essentials: Attendance, Gradebook, Communication, Looking up student information, Reports, Access Support Resources
School-Based/Admin Essentials: Looking up information, Reports, State Data considerations, Access Support Resources
Principal Clerks: Looking up information, Reports, Best practices for contact information and State Data considerations, Access Support Resources

G SUITE FOR SAVING/ ACCESSING FILES

Know and explain the advantages of working with G Suite and Google Drive
Logging in with HPS Credentials vs. personal accounts
Know and explain the differences between “My Drive”, “Shared With Me”, and "Team Drives"
Create, Save, and Retrieve a Document
Upload a File/Folder
Work with Starred files
Manage “Shared With Me”

G SUITE FOR SHARING/ COLLABORATION

Explain the concept of “Sharing” a document
Share a single document
Explain the different sharing options built into G Suite
Share a folder
Work with Comments (both document-based and contextual)
Editing vs. Suggesting Modes
View a document’s Revision History
Restore a document/document revision

CONTACT AND CALENDAR MANAGEMENT

Storing and organizing Contact information
Create Lists for organizing multiple Contacts
Access your HPS Calendar (Exchange vs Google)
Create and Manage Event details
Work with Event Invitations
Create and share additional Calendars

IDENTIFY/ USE TECHNOLOGY SUPPORT RESOURCES

Describe the different Technology Support Resources available
Use the Support Ticket System
Explore the Online Training and Resources Website
Book a Face-to-Face Training with a Technology Facilitator